More Efficiency with Electronic Invoicing

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e-invoice-benefitsAre you a business owner who is always on the lookout where to improve things, how to cut costs how to make things in your company overall better and more efficiently?

In case you haven’t heard about e invoice yet I think you should definitely consider this option and do the switch.

Let me explain to you why I think that electronic invoicing will really benefit your business.

It doesn’t even matter what size your company is since almost any type of business deals with invoicing to some extent.

From my own experience, the traditional invoicing process is very time consuming and inefficient. This is clear if you will realize that most businesses today are still sending their invoices using conventional mail. The normal process here is that you may add your invoice to your customer order, say when you send out your items to the customer.

But why do it this way when you can take advantage of electronic invoicing instead?

You can continue creating your invoices as usual but instead of mailing them to your customer you will send them to them electronically, pretty much so as you do with email. There are electronic invoicing services available that receive your invoice, convert it into digital format and then dispatch it to your recipient. The recipient can instantly receive also process the invoice.

Based on my own calculations, e-invoice saves us several hours of time each and every week alone. This is time that you can use for much better things, not even mentioning the costs for staff, mailing your invoices or having to maintain a mail room.

Since e-invoice doesn’t require any type of investment it is something you should look into. I can highly recommend it. Once you start using it I’m sure you will understand why.

Here on Wikipedia at http://en.wikipedia.org/wiki/E-invoicing is more information that you may want to read as well.

Recommended Software If You Own A Business

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business-softwareA lot of help is available today when you own a business.

Unlike some decades ago it is a lot easier today to manage a business successfully, in particular if you’re only a one-man company or have only few staff.

Where it took entire departments for things such as accounting or mailing, all it takes today is a PC and the right business software.

Not only does this mean it requires less staff, it obviously also means massive cost savings and today is also a lot more efficient.

On the other hand, for small business owners, the amount of software available today could at times get overwhelming. It is not always easy to find the right software packages, that is,  software that is on one hand easy to use and not too complex and on the other hand does exactly what you require for your business.

Let’s start with more general software that any type of business can use.

Obviously, you want an email program for your business communication, a word processor for writing, a spreadsheet program. Most people will likely go with Microsoft Office for a purpose that contains all this basic functionality. On the other hand, there are alternatives out there if you don’t want to spend money on Microsoft Office. You want to mention Open Office which is a software package that does basically the same thing with out any compromises.

More specialised software can be very helpful to.

If your business ships goods, you should possibly look into good shipping software. This type of software can be a tremendous help organising the immense paperwork that’s often required. Keeping track of your invoices, bills and customs forms won’t then be an issue any longer. In many cases, shipping software can help save considerable time and money.

As for specialised accounting software, you may want to choose the common commercial packages such as Quicken or QuickBooks. But here too you have free alternatives at hand if you need to watch your spending.