In case you haven’t heard about e invoice yet I think you should definitely consider this option and do the switch.
Let me explain to you why I think that electronic invoicing will really benefit your business.
It doesn’t even matter what size your company is since almost any type of business deals with invoicing to some extent.
From my own experience, the traditional invoicing process is very time consuming and inefficient. This is clear if you will realize that most businesses today are still sending their invoices using conventional mail. The normal process here is that you may add your invoice to your customer order, say when you send out your items to the customer.
But why do it this way when you can take advantage of electronic invoicing instead?
You can continue creating your invoices as usual but instead of mailing them to your customer you will send them to them electronically, pretty much so as you do with email. There are electronic invoicing services available that receive your invoice, convert it into digital format and then dispatch it to your recipient. The recipient can instantly receive also process the invoice.
Based on my own calculations, e-invoice saves us several hours of time each and every week alone. This is time that you can use for much better things, not even mentioning the costs for staff, mailing your invoices or having to maintain a mail room.
Since e-invoice doesn’t require any type of investment it is something you should look into. I can highly recommend it. Once you start using it I’m sure you will understand why.
Here on Wikipedia at http://en.wikipedia.org/wiki/E-invoicing is more information that you may want to read as well.